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AP Automation (Accounts Payable)

Accounts Payable shouldn't be a daily firefight. Invoxi AP Automation helps SMB teams capture supplier invoices, route them for approval, and keep documents and context connected—all with a modular setup where you only pay for what you use.

Reduce manual work. Improve control. Pay only for the modules you need.

Enable AP Automation See modules & pricing

The problem: AP is still too manual for most SMBs

Even today, many AP processes rely on email threads, spreadsheets, and shared folders:

Supplier invoices arrive in different formats (PDF, scans, emails)

Data is retyped into systems (slow, error-prone)

Approvals happen in chats and inboxes (hard to track)

Documents get lost (audit stress)

Teams don't have real-time visibility on what's due

The result: late payments, duplicated work, and poor cash-flow clarity.

What AP Automation means in practice

AP Automation is the workflow that turns an incoming supplier invoice into a paid, recorded, and traceable transaction:

Step 1

Capture the invoice
Step 2

Extract key fields (supplier, amount, dates, VAT, line items)
Step 3

Validate and match to rules or supporting documents
Step 4

Approve with clear ownership and audit trail
Step 5

Store documents and history in one place
Step 6

Report on spend and upcoming liabilities

How AI helps SMBs in AP (real benefits)

AI is most valuable in AP when it removes repetitive work and reduces mistakes.

Faster data capture from invoices

AI can extract structured data from PDFs and scans so your team doesn't need to retype:

Supplier name
Invoice number
Dates and due date
VAT/tax amounts
Totals and line items

Process invoices in minutes, not hours.

Smarter validation and anomaly detection

AI can flag issues before they become problems:

Duplicate invoices
Unusual totals or VAT values
Missing PO/reference fields
Supplier changes (bank details, address)

Fewer overpayments and fewer surprises.

Better routing and approvals

AI-assisted workflows can suggest the right approver based on:

Supplier
Category
Amount thresholds
Department/project

Faster approvals and clear accountability.

Search and answers across your AP documents

Instead of digging through folders, AI can help you find what you need:

Show me all invoices from Supplier X last quarter
Which invoices are overdue?
What's the latest contract linked to this supplier?

Less time hunting, more time controlling spend.

The Invoxi approach: modular AP that grows with you

Invoxi is an intelligent, modular CRM where you can add operational capabilities as your business needs evolve.

Start simple

Phase 1

Suppliers/Contacts
Documents
Activities

Add AP Automation when it matters

Phase 2

Invoice capture and processing
Approval workflows
Analytics and reporting

You only pay for what you use—and you can expand later.

What you can do with AP Automation in Invoxi

Centralise supplier invoices in one inbox/workspace

AI-assisted invoice data extraction

Approval workflows with status tracking

Attach supporting documents (contracts, emails, delivery notes)

Cloud storage connected to each supplier and invoice

Spend visibility and analytics

Who it's for

SMB finance teams processing supplier invoices weekly

Founder-led businesses that want control without ERP complexity

Operations teams that need approval visibility and audit-ready records

Why Invoxi instead of a big ERP suite?

Big systems can be powerful—but they often come with long implementations, hidden add-ons, and complex workflows. Invoxi is different:

Modular pricing

No bloated tiers

Faster adoption

Start minimal, expand gradually

Lower operational risk

Less disruption, clearer workflows

Everything connected

Suppliers, invoices, documents, approvals

Frequently asked questions

Everything you need to know about AP automation with Invoxi.

No. AP automation is especially valuable for SMBs because it removes manual work and reduces errors.

Make AP faster and more controlled

Automate the repetitive work and keep full visibility over what's due.